Managing Change: The 20/50/30 Rule

In this post, we talked about how to identify if you’re really a pessimist or an optimist when it comes to change, and how to change your Negative Nelly ways. Here, we talk about where to focus your energy during a change, which tools to use, and when to use them.

Who’s on Board?

According to management guru John Maxwell, the “20/50/30 Rule” is in effect when you implement a change. It looks like this:

  • 20% will embrace any initiative you propose.
  • 50% will be ambivalent about the change.
  • 30% will resist any initiative you propose.

DON’T waste your time trying to convert the non-believers! Focus your energy on courting the 50% who’re undecided and encouraging the 20% that’ll help you move the change forward.

How to Court the Fence-sitterschange

If you’re like other managers and practice owners, you probably underestimate the ways you can positively manage and influence change. Here are some tools you can use, along with advice about when to use them:

Connection to Strategy

First—and most important—is to connect the change to your strategic plan. Explain the “why” of the change in terms of your vision for the practice. Also show how the change will positively benefit clients and patients.

Use every single time you implement change.

Education/Communication

Initiators (management) and implementers (staff) must have a good relationship to make this tactic work. Hold one-on-one and staff meetings, and educate with memos, presentations, and reports to increase buy-in.

Use when there’s a lack of information about the change, or inaccurate information is being spread.

Participation/Involvement

If you involve the team in some aspect of the change, you can forestall or eliminate resistance. People do not argue with what they help create.

Implement when the initiators don’t have the needed information, or when implementers have considerable power to resist.

Facilitation/Support

Support your employees, especially when fear and anxiety lie at the heart of resistance. If you’re a tough manager who cracks the whip, chances are you’ll overlook this method of courting the fence-sitters. Don’t! Facilitation and support means giving them training. It means giving them time off after a demanding period. It means being prepared to listen and provide emotional support.

Use this method when people resist because of fear of change and how the change will affect them.

Negotiation/Agreement

A relatively easy way to avoid major resistance is to negotiate and come up with an agreement everyone can live with. It’s risky in terms of relationships, though, if all parties do not honor the agreement.

Use when someone will clearly lose out in the change, or where resistance is considerable and implementers have lots of power.

Manipulation/Co-optation

This method includes conscious structuring of events and handpicking information to covertly influence people. Usually, it involves giving an individual a key role in the design or implementation of the change. You’re essentially looking for an endorsement. Co-optation can lead to future problems if people feel manipulated.

Use when other tactics don’t work or are too expensive.

Explicit/Implicit Coercion

When time is of the essence and the change is unpopular, your only tool may be “forcing” people to accept change by implicitly or explicitly threatening them with loss of job or promotion possibilities. It’s speedy and overcomes the resistance, but it can also backfire.

Use when speed is essential and resistance is likely to be powerful.

 

~~~~~~~~~~~~~

This article is adapted from content in Shawn McVey’s presentations titled, “Managing Change and Growth” and “Manager’s Guide to Implementing Change.” To schedule Shawn to give this presentation to your group or team, contact Cindy Oliphant at 888-759-7191 or by email.

Change: Ready or Not, Here it Comes!

The single biggest impediment to growth is the inability to change. Building quick reflexes and a culture that embraces change will protect your business and allow it to thrive.
 butterflies
“The only thing that is constant is change.” –Heraclitus
 

How Do You Respond to Change?

Your environment is constantly changing: the people you work with, your clients, who gets elected to public office, and your teenager’s taste in friends. You can choose to interpret change in one of two ways: pessimistically or optimistically.

Pessimistic Interpretive Style

Are you filled with panic at the mention of an impending change? Are you unable to concentrate, impulsive, and apt to complain? Do you resort to sitting on the couch, sucking your proverbial thumb? Does finding alternate ways of doing things give you a headache? Do you long for the good old days? If you find yourself nodding and answering, “Yes!” to these questions, you are a pessimist when it comes to change.
Even positive changes involve loss, uncertainty, and some degree of emotional turmoil. But you will not be successful at work if you typically interpret change as:
  • Permanent,
  • Universal,
  • Internal, or
  • Scary.

Optimistic Interpretive Style

Do your ears perk up when there’s talk of change? Do you meet the challenge head on? Do you take initiative instead of waiting for others to address the problem? Do you spend your energy on solutions rather than emotions? Do you take risks, use your imagination, and keep learning? If these statements describe you, you are an optimist when it comes to change.
Change initiatives succeed because people adapt their attitudes and behaviors as fast as the practice needs them to. You will be successful at work if you typically interpret change as:
  • Temporary,
  • Specific,
  • External, and
  • Exciting.

When Making a Change

Dealing with change doesn’t have to be overwhelming. Here are some ways to make it easier:

Break down the process.

Look at each step of the change, and identify exactly where you need to make improvements.

Estimate implementation costs.

Factor in training, lost productivity, and unexpected challenges.

Evaluate your plan.

Do you need to write new procedures before you can implement the change? What can you address before beforehand to circumvent potential obstacles?

Share information.

Constantly communicate and educate. Your team should understand what the change is about, and what it’s not about. Help people see the “why” of the change. Relate it to the vision, mission, and core values of the practice. The transition won’t begin until they understand the change.

Encourage participation.

Help employees see how they, the clients, the patients, and the clinic will benefit. Emphasize teamwork. You’ll get buy-in through participation; people don’t argue with what they help create.

Get going.

Get in the trenches with front-line employees. Roll up your sleeves, improvise, and learn.

Next month, we’ll dig deeper into strategies that improve your chances of being successful when implementing change at work.

~~~~~~~~~~~~~
This article is adapted from content in Shawn McVey’s presentation titled, “Managing Change and Growth” and “Manager’s Guide to Implementing Change.” To schedule Shawn to give this presentation to your group or team, contact Cindy Oliphant at 888-759-7191 or by email.